Instructions to Corporate Exhibitors

Exhibition schedule

*The congress will not be held on August 5 (Wed) for mid-congress tours. Exhibitors may leave exhibits, but any valuables should be removed.

Exhibition venue

4th floor of the Center Building, National Olympics Memorial Youth Center
3-1 Yoyogi Kamizono-cho, Shibuya-ku, 151-0052 Tokyo

Exhibition fee

Basic set: 52,500 yen (incl. tax)/display unit
2 back panels, company name board, a table (exhibition type), a tablecloth
Lighting and outlets are optional. Please ask for details.

Basic display unit

1 unit = frontage 1,800 mm x depth 900 mm x height 2,100 mm

Display-unit allocation

Display units will be allocated by the Congress Organizers after the application deadline. Units should not be partially or wholly given to, lent to or exchanged with third parties without the approval of the Congress Organizers.

Specifications of a basic display unit

Power supply

Please ask in advance if a power supply is needed - do not wait until the congress takes place.

Application

Fill in the application form below and fax it to the Congress Organizers.
Fax:+81-(0)3-3563-2892

Application form for corporate exhibition (PDF)

Application deadline

15:00, June 25 (Thu), 2009

Payment method

The Congress Organizers will send invoices by the end of June. Please remit payment by the end of July (bank transfer fees are the responsibility of the applicant). Receipts will be sent upon confirmation of payment.

Exhibition rules

Cancellation of and changes to applications

Regardless of the application type, cancellation of or changes to applications cannot be accepted in principle. Those requiring such action due to circumstances beyond their control are required to submit a document explaining the reasons to the Congress Organizers for approval. In the event that such requests are accepted, exhibition fees will not be refunded.

Exhibits: supervision, theft, damage and accidents

Exhibitors shall be responsible for supervising their exhibits, and the organizers will not compensate or be responsible for any damages due to theft, loss, fire, natural disaster or other force majeure. Exhibitors should take appropriate measures such as securing insurance cover for their exhibits, and are required to resolve any problems arising from accidents for which they are responsible; the Congress Organizers will not be held liable for such accidents.

Changes to or cancellation of the exhibition

The Congress Organizers may change the schedule of or cancel the exhibition due to natural disaster, force majeure or other circumstances beyond its control. It will not compensate for any losses resulting from such changes or cancellation. Exhibition fees will be refunded if the cancellation is made before the exhibition date; however, expenses already incurred by exhibitors before the cancellation will not be compensated for. Applications will remain valid after any changes to the exhibition schedule, and exhibitors may not cancel their exhibits due to such changes.

Suspension and cancellation of applications

If an exhibit or its contents are not appropriate for the exhibition, the Congress Organizers may suspend or reject the application in question.

Changes and additions to the rules

The Congress Organizers will make the final decision on matters not covered by the exhibition rules or objections to any item they contain. Exhibitors will be notified of any changes or additions deemed necessary to the exhibition rules for the purposes of the exhibition.

Contact

G.education Co., Ltd.
E-mail: ipc9@ec-inc.co.jp

Specifications of a basic display unit